Englewood Schools
Long Range Planning Committee Recommendations 2024-2026
This dashboard presents all 231 operations and maintenance, technology, and transportation projects organized by priority and urgency. Use the Eisenhower Matrix below to understand how projects are categorized, and explore the Top 20 Priority Items and Project Distribution Analysis for additional detail. Use the filters to focus on specific project types or tags.
Project Prioritization
Categorized using the Eisenhower Matrix based on urgency and importance
Identical items across multiple schools are grouped together. Click on any item to see full details including all affected schools and individual scores.
High Priority + Immediate
High Priority + Long-term
Lower Priority + Immediate
Lower Priority + Long-term
Top 20 Priority Items
Complete details for each priority including school(s), category, criteria, and timeline
Project Distribution Analysis
Distribution of priority items and weighted scores across district schools and facilities
Scoring Methodology
Base Priority Points: Priority 1a = 100pts, Priority 1b = 90pts, Priority 2 = 75pts, Priority 3 = 50pts
Primary/Secondary Weighting: Primary = 75%, Secondary = 25% (or 100% if no secondary)
Multi-School Bonus: +25% for All Schools, +15% for multiple schools (Priority 1 & 2 only)
Timeline Multipliers: Immediate = 1.0x, 3 Years = 0.8x, 5 Years = 0.6x, 10 Years = 0.4x
Formula: Final Score = (Priority/Impact Score + Multi-School Bonus) × Timeline Multiplier
All Projects
| Score | Description | Building | Department | Priority Level | Timeline | Eisenhower Quadrant | Tags |
|---|
Analysis Framework
1. Four-Tier Priority Classification System
All operations and maintenance, technology, and transportation needs are evaluated against established criteria and categorized into four priority levels based on their impact and urgency:
| Priority Level | Base Points | Criteria Categories | Examples |
|---|---|---|---|
| Priority 1a (Critical) |
100 |
• Safety and Security of Perimeter • Student Safety • Interior/Facility Security • Compliance with Code/Law/Mandate (Life Safety) |
• Cafeteria fire door remodel • Security cameras replacement • Wheelchair Accessible Bus • Network infrastructure upgrades |
| Priority 1b (High Priority) |
90 |
• Positive Impact on Student Learning • Positive Impact on Student Wellbeing • Comfortable Learning Environment |
• Blinds for top windows in classrooms • Permanent shade structures for east patio • Plumbing needs of salon and spa |
| Priority 2 (Important) |
75 |
• Preventative Maintenance • Functionality of Space (Programmatic) • Large Population Impact • Special Population Needs Addressed/Accessibility • Operational Efficiency |
• Roof repairs • Parking lot resurfacing • Custodial equipment updates • Classroom AV/display refresh |
| Priority 3 (Enhancement) |
50 |
• Beautification of Property Interior/Exterior • Long Term Impact • Building Branding • Environmentally Responsible • Time Sensitivity/Warranty • Neighbor Relations • Improves Storage • Space Capacity • Furniture |
• Landscaping updates • Interior painting • Classroom furniture • Outdoor marquee signs |
2. Dual-Criteria Weighted Scoring Model
Each facility need is evaluated against both a primary and secondary prioritization criterion:
(Primary Criterion Points × 0.75) + (Secondary Criterion Points × 0.25)
Rationale: Most projects serve multiple purposes. For example, installing new security cameras (Primary: Interior Security = 100pts) also improves operational efficiency (Secondary: Operational Efficiency = 75pts). The weighted model ensures the primary purpose drives the score while acknowledging secondary benefits.
Single-Criterion Items: When only a primary criterion applies, that criterion receives 100% weighting (no penalty for absence of secondary criterion).
3. Strategic Bonus Multiplier
A tiered bonus multiplier is applied to recognize items with multi-school or district-wide significance:
| Bonus Type | Multiplier | Application Criteria | Rationale |
|---|---|---|---|
| All Schools Bonus MULTI |
+25% |
An item receives this bonus if: 1. District-wide scope: • School/Building is "All Schools" 2. Priority qualification: • Primary criterion is Priority 1a, 1b, or Priority 2 • Priority 3 items do NOT qualify for this bonus |
District-wide projects provide the greatest return on investment by addressing needs across all facilities simultaneously. |
| Multiple Schools Bonus MULTI |
+15% |
An item receives this bonus if it meets BOTH criteria: 1. Multi-school scope (but not "All Schools"): • School/Building field contains multiple schools (e.g., "EMS, EHS") • Description is identical/similar to other items that collectively address multiple different schools 2. Priority qualification: • Primary criterion is Priority 1a, 1b, or Priority 2 • Priority 3 items do NOT qualify for this bonus |
Projects addressing multiple schools provide greater efficiency than single-school projects, but less than district-wide initiatives. |
Note on Safety/Security Items: Safety and security items are identified visually with the SAFETY tag when the primary or secondary criterion is Safety/Security Perimeter, Student Safety, or Interior/Facility Security. These items are already prioritized through the Priority 1a classification (100 base points) and do not receive a separate scoring bonus.
Note on Law/Code/Mandate Items: Items with Law/Code/Mandate as a primary or secondary criterion are identified with the LAW/CODE tag and are classified as Priority 1a (100 base points).
Note on Student Identified Priorities: Items identified as priorities by students are tagged with STUDENT for visibility and filtering purposes. This tag does not carry any bonus points and does not affect an item's score.
4. Timeline Urgency Multipliers
Timeline urgency directly affects final prioritization. Projects needed sooner receive higher final scores:
| Timeline Category | Multiplier | Description |
|---|---|---|
| Immediate (2026-2027) | 1.0× | Projects requiring attention within the next 1-2 years |
| 3 Years (By 2029) | 0.8× | Projects that can wait 3 years without significant deterioration |
| 5 Years (By 2031) | 0.6× | Medium-term planning items |
| 10 Years (By 2036) | 0.4× | Long-term strategic planning items |
Strategic Implication: This time-weighting ensures urgent needs surface to the top while preserving visibility of important long-term planning items.
5. Complete Scoring Formula
The final score for each item is calculated using the following comprehensive formula:
Priority Score = (Primary Points × 0.75) + (Secondary Points × 0.25)
Priority 1a=100pts, Priority 1b=90pts, Priority 2=75pts, Priority 3=50pts
STEP 2: Apply Multi-School Bonus (if applicable)
+ All Schools Bonus: Priority Score × 0.25 (for Priority 1/2 only)
+ Multiple Schools Bonus: Priority Score × 0.15 (for Priority 1/2 only)
Total with Bonus = Priority Score + Bonus
STEP 3: Apply Timeline Multiplier
Final Score = Total with Bonus × Timeline Multiplier
Scoring Example: Network Infrastructure (EMS, EHS)
Item Details:
- Primary: Student Safety (100 points - Priority 1a)
- Secondary: Impact on Student Learning (90 points - Priority 1b)
- Multiple Schools: Yes (EMS, EHS = 15% bonus)
- Timeline: Immediate (2026-2027)
Calculation:
- Priority Score: (100 × 0.75) + (90 × 0.25) = 75 + 22.5 = 97.5
- Multi-School Bonus (15%): 97.5 × 0.15 = +14.625
- Total Before Timeline: 97.5 + 14.625 = 112.125
- Timeline Multiplier: 112.125 × 1.0 = 112 points
Result: This item scores 112 points. It receives the multi-school bonus (15%) because it affects two schools (EMS, EHS) and has a high-priority primary criterion.
Scoring Example: Wheelchair Bus (All Schools)
Item Details:
- Primary: Law/Code/Mandate (100 points - Priority 1a)
- Secondary: Law/Code/Mandate (100 points - Priority 1a)
- All Schools: Yes (25% bonus)
- Timeline: Immediate (2026-2027)
Calculation:
- Priority Score: (100 × 0.75) + (100 × 0.25) = 75 + 25 = 100
- All Schools Bonus (25%): 100 × 0.25 = +25
- Total Before Timeline: 100 + 25 = 125
- Timeline Multiplier: 125 × 1.0 = 125 points
Result: This item scores 125 points—the highest possible score. It receives the full All Schools bonus (25%) and has maximum priority points from both criteria.
6. Eisenhower Decision Matrix Framework
The dashboard visualizes all items using the Eisenhower Decision Matrix, a proven strategic planning tool that categorizes tasks based on two dimensions:
- Importance (Y-axis): Determined by whether the primary criterion is Priority 1 (≥100 points) or Priority 2/3 (<100 points)
- Urgency (X-axis): Based on timeline - Immediate/3-year items are urgent; 5-year/10-year items are non-urgent
| Quadrant | Characteristics | Recommended Action | Resource Allocation |
|---|---|---|---|
| Q1: DO FIRST (High Priority + Urgent) |
Safety-critical, compliance-required, or student-impacting items needed within 1-3 years | Immediate action required. Schedule for current or next budget cycle. | Highest Priority |
| Q2: SCHEDULE (High Priority + Long-term) |
Important items with 5-10 year timelines | Plan strategically. Include in long-term capital planning and bond discussions. | Plan & Budget |
| Q3: DELEGATE/CONSIDER (Lower Priority + Urgent) |
Beautification, branding, or enhancement items needed soon | Consider delegating or using alternative funding sources (grants, fundraising). | Flexible Funding |
| Q4: DEFER/DEPRIORITIZE (Lower Priority + Long-term) |
Low-priority enhancements with distant timelines | Monitor and revisit periodically. May defer or deprioritize if resources constrained. | Lowest Priority |
Strategic Value: The matrix provides an at-a-glance view of where to focus limited resources and helps communicate priorities to constituency groups.
7. Data Sources & Transparency
This analysis is built upon:
- 231 facility/operational items collected from district directors
- Standardized criteria definitions established by the LRPC committee
- Objective scoring rules applied consistently across all items
- Timeline assessments provided by district directors